SUTTON BY DOVER PARISH COUNCIL
Minutes of the meeting held in Studdal Church Hall on Tuesday 5th February 2013
1. Present and apologies for absence:
Simon Butcher (Chairman)
Graeme Akhurst (Vice-chairman)
Kent County Councillor: Steve Manion
Dover District Councillor: Nick Kenton
Apologies for absence: Parish Clerk: Veronica Harrop
Members of the public: Mrs C. Richardson, Mrs P. Burton, Mr D. Vickers and Mr
2. Approval of the minutes of the last meeting: Ron proposed, Caroline seconded and
all Councillors approve the resolution to accept the minutes of the last meeting
subject to an amendment requested by Caroline to expand the paragraph in which it
was said that the Clerk would contact Kent Highways to progress the filling in of
potholes. Caroline whished the record to reflect that Councillor Manion had
indicated that there was a proposed potholing repair visit set for some time in
February and that Tony Jenson be contacted with a list of the potholes that needed
actioning and which list the Councillors had contributed to during the course of the
3. Declarations of interest: None.
4. Matters arising: Graeme said that a communication from the planning department
at DDC had clarified the issue regarding installation of solar panels in a
Conservation Area. Whilst there were more restrictions than in a non-Conservation
Area it was still possible in principle to install such panels without planning
permission. Secondly Graeme had approached the owner of the red van regularly
parked at the bottom of Church Hill. The person concerned had said that he would
be able to the van in his drive again once he had installed a lintel to prevent
the newly laid shingle bed from spilling onto the road, once the shingle had settled
and once he had removed the 20 or so bags of rubble from his drive (more difficult
since he was no longer allowed to drive his van into the waste sites at Deal or
Whitfield). Hugh asked if there had been an answer from DDC planning
department about the rules regarding the use of advertising on trailers in fields.
This element is to go on to the next agenda as it is not clear if the Clerk has receive a
response on this.
5. Visitors: Mrs Richardson asked about the PCSO and his continued absence from
Council meetings. It was decided to ask the Clerk to write to Anne Barnes the
New Kent Police Commissioner to ask if she could put pressure on the PCSO to
attend a meeting of the Council. Mr Hogben mentioned that if rubble removal
was required (see matters arising) then it could be taken in any vehicle to
Ovendens in Tilmanstone for no charge. There was a discussion about the misuse
of a footpath between Roman Road and Strakers Hill by bikes and horses.
Councillor Manion suggested that this was another matter to be raised with the
PCSO and also the Community Warden Bob Priestly. Ron then asked Councillor
Manion about litter pick-up on the A256 which morphed into a discussion about
the amount of Macdonalds related litter around the Parish. Ron accepted to ask
Macdonalds if they would consider printing the registration numbers of their
drive through customers on receipts in order to identify litterers. Councillor
Kenton reported that the signing of the dog fouling and litter “policing” contract
with X4 had been deferred possibly permanently due to issues relating to frequent
name changes. In its stead PCSO’s, Parking attendants, planning officers and
members of the public were being asked to be vigilant on the topic and report
incidents where possible. Councillor Manion talked about dementia stating that a
recent report had found Thanet to be the 2nd worst in the country for managing
Dementia. On a more positive note a memory clinic had opened in Deal and KCC’s
slice of council tax (which is 75% of the whole bill) is the same this coming year
as it was in 2010/11 at £1047 in Band D.
6. Correspondence: A letter sent to DDC planning department by Mrs Godderidge
raising concerns about the work and changes of use undertaken at Parsonage
Farm was read out (steam brewery, trench digging and structure in front of the
building line). An email responding to the Parish Council’s own communication
on this topic and the matter of the development at Sutton House was also tabled.
Graeme explained that this was a standard response saying DDC would look into
Clerks wages 236.96 (1x months wage)
Clerks expenses 26.00 (expenses and stamps)
ROSPA 327.60 (Annual inspection of play area and BMX track)
Southern Water 23.82 (Water bill for allotments)
Ron proposed and Hugh seconded and all Councillors approved a resolution
agreeing to the above payments being made and that the payment to ROSPA being
held until Simon had spoken to the Clerk.
8. Yearly Accounts 2013 – it was agreed that Sarah would meet with Ronnie on this
and this item would appear on next month’s agenda.
9. Allotments, Memorial Garden, Playing Field and BMX track:
Simon queried the quote for Colin Stokes attending various grass cutting sites. It
was explained that although this was a quote per cut there would not be cuts every
month and that the precept was calculated on the basis of a worst case scenario.
Simon will check with the Clerk as to the outcome of the tree cutting around the
Picnic area and whether the contractors were returning to provide a more
acceptable finish. It was reported by Simon that the Memorial Garden was looking
good. Ron indicated that the rabbits were becoming a problem in the Orchard and that
more trees needed protecting. He further indicated that in rent demands it would be
made clear that hosepipes/sprinklers were not permitted and that water use must be
carefully controlled. The water is currently switched off.
10. Any other matter/business to discuss: none.
11. Date of next meeting: Tuesday 5th March 2013 – meeting finished at 8.35pm.